Vacancy Announcement from Plan International
Admin and Finance Officer- Safe Girls / Early Child Marriage (ECM)
No. of Vacancy: 1
Functional Area: Finance and Operation
Reports to: Direct-Project specialist, Safe Girls and ECM project Dotted- Finance Specialist, Regional Office Wes
Location: Dang, Bhalubang
Travel required: Rolpa,Kapilbastu, Surkhet
Grade: C1
Type: Open to all applicants, Project-based employment until December 2025 with possibility of extension; based in Bhalubang, Dang
ABOUT PLAN INTERNATIONAL NEPAL
Plan International is a development and humanitarian organization dedicated to advancing children’s rights and achieving equality for girls. With a presence in over 75 countries, we work alongside children, young people, supporters, and partners to create a just world. Our work is guided by core values such as transparency, accountability, collaboration, inclusion, and the overarching ambition to empower girls and young women as part of our legacy.
Plan International has been operating in Nepal since 1978, earning a strong reputation as a trusted development and humanitarian actor. Over the years, we have worked in 23 districts across the country, helping marginalized children, their families, and communities access their rights to health, education, economic security, and protection.
Committed to feminist leadership and a gender-transformative approach, Plan International Nepal collaborates with local partners to ensure sustainable impact and foster equality, particularly for girls and young women.
Plan International Nepal strives for an inclusive, just, and safe society that advances children’s rights and equality for girls. Our mission from 2023 to 2028 is to see all girls and young women standing strong enjoying their rights, and freedom with dignity in Nepal.
Plan International Nepal is looking for candidates who embrace feminist leadership, value diversity, and are driven to find innovative solutions to challenges. Ideal candidates should respectfully and boldly share their ideas, foster cross-department collaboration, practice active listening, uphold confidentiality, build trust, and demonstrate a strong passion for advancing children’s rights and promoting equality for girls.
ROLE PURPOSE
The Admin and Finance Officer, under the Safe girls and Early Child Marriage (ECM) Project implemented by Plan International Nepal, plays a crucial role in ensuring efficient and effective, financial, logistical and administrative support. The position is responsible for overseeing various aspects, including financial management, procurement, supply chain management, fleet management, asset management, administration, and general logistics. S/he closely work with operation team of regional office and be a point person of administration and support functions for Safe girls and ECM as required.
Description
DIMENSIONS OF THE ROLE
Direct Line Manager: Project Specialist, Safe girls and Early Child Marriage project
Dotted Line Manager: Finance Specialist, Regional Office West
Budget Accountability: N/A
Number of direct reports: N/A
External relationships and representation: Vendors, consultant and partners staff if required
KEY RELATIONSHIPS
ACCOUNTABILITIES
Responsibility area- Financial management
- Provide support during the audit process by furnishing the documents required.
- Ensure Partner’s project expenses are reasonable, cost-effective, and comply with Plan and UNFPA procurement rules and regulations, support donor auditing procedures.
- Contribute to capacity building of local partners in administration and financial management.
- Support project team to prepare budget modification, partnership agreement modification and timely payment.
Responsibility area- Procurement and supply management
- Coordinate with project staff and support to prepare Procurement Plan related to the project.
- Coordinate/Support to the Safe Girls and ECM programme team to procure goods, services and work in compliance with UNFPA, Plan and Nepal government regulation.
- Facilitate in preparing comparative bid and selection of suppliers.
- Update procurement status tracking sheet of Safe Girls and ECM project in a real time basis in coordination with Regional office and country office operation team.
- Support to update supplier’s database with full documentation in a regular basis for preparing pre-listing supplier list.
- Provide support in issuing contract and purchase order for the procurement of goods and services.
Responsibility area- Fleet (Travelling, Transportation) Management
- Work as a point person for Safe Girls and ECM project for arranging vehicle, movement plan. Coordinate with project team for fleet planning, and mobilize vehicle based on program need ensuring value for money.
- Coordinate with supplier and rented drivers for routine repairs and maintenance, replace of vehicle in case of requirement and ensure timely settlement of the payment.
Responsibility area- Asset Management
- Ensure assets tracking, tagging, recording of the project assets including proper documentation.
- Ensure all project’s assets are functional and maintained regularly as per requirement.
- Facilitate physical verification of fixed assets in coordination with Regional office operation team.
Responsibility area- Administration and general logistic
- Work as a point person for Safe Girls and ECM project staff to manage domestic Flight tickets from regional office.
- Coordinate with staff/visitors and purchase hotel service for organizing Safe Girls and ECM project’s events.
- Timely supply of stationary and other consumables items.
- Maintain proper record (ledger) for the consumable items in a real time basis and proceeds for payment.
Any other tasks as assigned by line manager in accordance to organizational mandate and priority.
- Ensures the full integration of Plan International’s global policies on Safeguarding Children, Program Participants, and Gender Equality and Inclusion (DEI) within their area of responsibility. This includes adherence to the policy principles, relevant Implementation Standards, and Guidelines. Key responsibilities involve ensuring that staff and associates are informed of and understand their obligations under these policies and Plan International’s Code of Conduct (CoC), their relevance to their specific roles, and that any concerns are promptly reported and managed in line with established procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education Qualification and Experience
- Bachelor Degree, preferably in Management stream with 2 years of relevant experience.
- Proven experience in technical areas of finance, admin and logistics operations including procurement, transport, fleet and asset management in development organisation.
- Experience using SAP system will be an added advantage.
- Ability to maintain good networking with suppliers, partners organizations, and consultants.
Knowledge
- Knowledge in managing supplier relationships and evaluating supplier performance.
- Knowledge of transportation safety regulations, and ethical sourcing practices.
- Understanding of risk management which includes knowledge of contingency planning, business continuity, and implementing risk mitigation strategies.
- Knowledge of prevailing Tax Act and other government regulations applicable to Logistics & Procurement.
Skills
- Strong communication and interpersonal skill.
- Managing work relationships (internal/external).
- Communicating, one to one, in groups both in writing, verbally, presentations and reports.
- Facilitation, negotiation and networking.
- Ability to problem solve, handle setbacks and pressure.
- Ability to use basic office electronic equipment & computer applications & database management.
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmers and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
PHYSICAL ENVIRONMENT
- This position is based in Dang, Bhalubang under Regional Office West with frequent travel to field as necessary.
LEVEL OF CONTACT WITH CHILDREN
Low Level: Less interaction with children
“Say Yes ! To Keeping Children and Young people safe and Protected”
Application Deadline: Tuesday, 6th May 2025
Source: Kantipur Dainik, 23 April, 2025
