Vacancy Announcement from UNDP
Logistics Analyst
Job Identification: 25057
Apply Before: 04/02/2025, 09:44 AM
Job Schedule: Full time
Locations: Kathmandu, Nepal
Agency: UNDP
Grade: NPSA-9
Vacancy Type: National Personnel Service Agreement
Practice Area: Health
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Required Languages
English and Nepali
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required
Job Description
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies, and regulatory frameworks, and building capacities across key functional areas, including fiscal management, health information systems, procurement, and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
In Nepal, UNDP is the Co-Principal Recipient (PR) of the Global Fund GC7 grant for three diseases and work closely with the Government of Nepal. For effective implementation of the Global Fund programme, UNDP Nepal has established a Programme Management Unit (PMU) to coordinate and oversee the implementation and to ensure compliance of the terms and conditions of the grant agreements with the Global Fund and UNDP rules, policies, and procedures. The PMU coordinates with the national partners particularly the Ministry of Health and Population (MoHP), the Provincial and local government, government entities at federal and provinces, Non-Government Organizations, Civil Society Organizations (CSOs), communities, technical partners, UN agencies, the Global Fund (Local Fund Agent) and the Country Coordinating Mechanism.
Duties and Responsibilities
The incumbent will work under overall supervision of Programme Manager and direct supervision of Procurement & Supply Management Specialist and work closely with other team members particularly PSM Analyst.
The Logistics Analyst supporting the Global Fund Programme plays a crucial role in improving logistics processes to ensure the efficient management of healthy product supply chains. The incumbent will focus on the operational side of the supply chain, ensuring the efficient movement of goods from suppliers to customers. The incumbent will focus on the execution and operational efficiency of the logistics side of the supply chain (transportation, warehousing, distribution).
Ensure execution and operational efficiency of the logistics side of the supply chain:
- Develop and implement strategies to enhance logistics operations, reduce costs, and improve service quality.
- Oversee the receipt of the goods including custom clearance, transportation, warehousing, and distribution of health products, ensuring timely and efficient delivery to various health facilities.
- Coordinate shipments, reducing logistic costs and ensuring on-time delivery.
- Manage inventory levels to prevent shortages or overstock situations, ensuring optimal stock levels are maintained.
- Ensure all logistics activities adhere to organizational policies, donor requirements, and local regulations.
- Ensure compliance with legal, safety, and quality standards in logistics operations.
- Support/work with Procurement and Supply Management Analyst for coordination with government for projection of stock, for determining the time for ordering, appropriate warehousing and monitoring of expiration date of the health products. Support Procurement and Supply Management Analyst for appropriate recording and safeguarding mechanisms for all logistics for UNDP, Government and SR.
Ensure data analysis and coordination:
- Collect and analyse logistics data to monitor performance and identify trends.
- Update and keep proper administrative record of all incoming and outgoing supplies as per the Global Fund grant.
- Analysing logistics data to identify areas for improvement in delivery times, costs, and quality.
- Ensure logistics dashboards and analysis tools are up to date.
- Collaborate in coordination with the Procurement and Supply Management Analyst with government agencies, non-governmental organizations, and other
- stakeholders to ensure alignment and effective implementation of logistics activities.
- Coordinate and maintain up to date information about vendors and contractors for transportation and warehousing.
Ensure accurate Logistics Reporting:
- Prepare regular reports on logistics operations, challenges, and achievements for internal and external stakeholders.
- Develops and provides logistic reports to senior management and relevant team members.
- Closely work with SRs both Government and Sub-Recipients (SRs) to secure the updated and accurate stock reports
Ensures facilitation of knowledge building and knowledge sharing:
- Ensures facilitation of knowledge building and knowledge sharing in the Country Office, programme including organization of training for the operations/ projects/national partners staff on logistic management.
- Assist in synthesis of lessons learnt and best practices to contribute to strengthening of national supply chain management.
- Interacts with and provides guidance for national partners and independent experts on developing adequate specifications/terms of references for goods and services in line with the UNDP rules and procedures as well as review and adjustment as necessary.
Contribution towards Gender and Social Inclusion (GESI)
- Maintain disaggregated data on logistics operations (e.g., by gender, ethnicity, disability, etc.) to track progress and ensure accountability in promoting inclusion
Support/facilitate to make all logistics-related facilities, such as warehouses, offices, and transportation, are safe, inclusive, and free from discrimination or harassment. - Promote a safe working environment by developing respectful and safe organizational culture and supporting practices.
- Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
- Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse.
Competencies
Core competencies:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Direction & Strategy
- Business Acumen – Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome Ability to make good judgments and quick decisions within such frameworks Knowledge and understanding of the operational frameworks in the organization
- Systems Thinking – Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Management
- Customer Satisfaction/Client Management – Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
2030 Agenda: People
- Health – Support to Global Fund and other Health Programmes
Procurement
- Contract management – Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
- Supplier Management/Relationship Management – Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations
2030 Agenda: Prosperity
- Inclusive Growth – Social Inclusion
Required Skills and Experience
Education:
- Advanced university degree (master’s degree or equivalent) in Logistics, Supply Chain Management, Business Administration, or a related field is required.
- A first-level university degree (bachelor’s degree) in the above-mentioned fields in combination with an additional 2-years of relevant experience will be given due consideration in lieu of master’s degree.
Experience:
- A minimum of 2 years (with a master’s degree) or 4 years (with a bachelor’s degree) of experience in logistics, procurement, supply chain management, of managing complex logistics operations within international organizations or the public health sector.
- Experience in the use of computers and office software packages as well as web-based management systems is an asset.
- Experience in handling logistics of health product is required.
- Experience in managing customs clearance, and regulatory compliance.
- Experience in operational efficiency by reducing logistics costs in the movement of goods.
- Expertise in logistics software (e.g., SAP, Oracle Transportation Management).
- Familiarity with procurement policies and procedures specific to the Global Fund or other donor-funded programs.
- Experience in managing logistics in the procurement of health commodities (e.g., medicines, medical equipment, diagnostics, and consumables).
- Strong analytical skills to interpret data and make informed decisions is highly desirable.
Required Languages
- Fluent in English and Nepali is required.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
Logistics Analyst
Job Identification: 25057
Apply Before: 04/02/2025, 09:44 AM
Job Schedule: Full time
Locations: Kathmandu, Nepal
Agency: UNDP
Grade: NPSA-9
Vacancy Type: National Personnel Service Agreement
Practice Area: Health
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Required Languages
English and Nepali
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required
Job Description
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies, and regulatory frameworks, and building capacities across key functional areas, including fiscal management, health information systems, procurement, and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
In Nepal, UNDP is the Co-Principal Recipient (PR) of the Global Fund GC7 grant for three diseases and work closely with the Government of Nepal. For effective implementation of the Global Fund programme, UNDP Nepal has established a Programme Management Unit (PMU) to coordinate and oversee the implementation and to ensure compliance of the terms and conditions of the grant agreements with the Global Fund and UNDP rules, policies, and procedures. The PMU coordinates with the national partners particularly the Ministry of Health and Population (MoHP), the Provincial and local government, government entities at federal and provinces, Non-Government Organizations, Civil Society Organizations (CSOs), communities, technical partners, UN agencies, the Global Fund (Local Fund Agent) and the Country Coordinating Mechanism.
Duties and Responsibilities
The incumbent will work under overall supervision of Programme Manager and direct supervision of Procurement & Supply Management Specialist and work closely with other team members particularly PSM Analyst.
The Logistics Analyst supporting the Global Fund Programme plays a crucial role in improving logistics processes to ensure the efficient management of healthy product supply chains. The incumbent will focus on the operational side of the supply chain, ensuring the efficient movement of goods from suppliers to customers. The incumbent will focus on the execution and operational efficiency of the logistics side of the supply chain (transportation, warehousing, distribution).
Ensure execution and operational efficiency of the logistics side of the supply chain:
- Develop and implement strategies to enhance logistics operations, reduce costs, and improve service quality.
- Oversee the receipt of the goods including custom clearance, transportation, warehousing, and distribution of health products, ensuring timely and efficient delivery to various health facilities.
- Coordinate shipments, reducing logistic costs and ensuring on-time delivery.
- Manage inventory levels to prevent shortages or overstock situations, ensuring optimal stock levels are maintained.
- Ensure all logistics activities adhere to organizational policies, donor requirements, and local regulations.
- Ensure compliance with legal, safety, and quality standards in logistics operations.
- Support/work with Procurement and Supply Management Analyst for coordination with government for projection of stock, for determining the time for ordering, appropriate warehousing and monitoring of expiration date of the health products. Support Procurement and Supply Management Analyst for appropriate recording and safeguarding mechanisms for all logistics for UNDP, Government and SR.
Ensure data analysis and coordination:
- Collect and analyse logistics data to monitor performance and identify trends.
- Update and keep proper administrative record of all incoming and outgoing supplies as per the Global Fund grant.
- Analysing logistics data to identify areas for improvement in delivery times, costs, and quality.
- Ensure logistics dashboards and analysis tools are up to date.
- Collaborate in coordination with the Procurement and Supply Management Analyst with government agencies, non-governmental organizations, and other
- stakeholders to ensure alignment and effective implementation of logistics activities.
- Coordinate and maintain up to date information about vendors and contractors for transportation and warehousing.
Ensure accurate Logistics Reporting:
- Prepare regular reports on logistics operations, challenges, and achievements for internal and external stakeholders.
- Develops and provides logistic reports to senior management and relevant team members.
- Closely work with SRs both Government and Sub-Recipients (SRs) to secure the updated and accurate stock reports
Ensures facilitation of knowledge building and knowledge sharing:
- Ensures facilitation of knowledge building and knowledge sharing in the Country Office, programme including organization of training for the operations/ projects/national partners staff on logistic management.
- Assist in synthesis of lessons learnt and best practices to contribute to strengthening of national supply chain management.
- Interacts with and provides guidance for national partners and independent experts on developing adequate specifications/terms of references for goods and services in line with the UNDP rules and procedures as well as review and adjustment as necessary.
Contribution towards Gender and Social Inclusion (GESI)
- Maintain disaggregated data on logistics operations (e.g., by gender, ethnicity, disability, etc.) to track progress and ensure accountability in promoting inclusion
Support/facilitate to make all logistics-related facilities, such as warehouses, offices, and transportation, are safe, inclusive, and free from discrimination or harassment. - Promote a safe working environment by developing respectful and safe organizational culture and supporting practices.
- Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
- Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse.
Competencies
Core competencies:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Direction & Strategy
- Business Acumen – Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome Ability to make good judgments and quick decisions within such frameworks Knowledge and understanding of the operational frameworks in the organization
- Systems Thinking – Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Management
- Customer Satisfaction/Client Management – Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
2030 Agenda: People
- Health – Support to Global Fund and other Health Programmes
Procurement
- Contract management – Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
- Supplier Management/Relationship Management – Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations
2030 Agenda: Prosperity
- Inclusive Growth – Social Inclusion
Required Skills and Experience
Education:
- Advanced university degree (master’s degree or equivalent) in Logistics, Supply Chain Management, Business Administration, or a related field is required.
- A first-level university degree (bachelor’s degree) in the above-mentioned fields in combination with an additional 2-years of relevant experience will be given due consideration in lieu of master’s degree.
Experience:
- A minimum of 2 years (with a master’s degree) or 4 years (with a bachelor’s degree) of experience in logistics, procurement, supply chain management, of managing complex logistics operations within international organizations or the public health sector.
- Experience in the use of computers and office software packages as well as web-based management systems is an asset.
- Experience in handling logistics of health product is required.
- Experience in managing customs clearance, and regulatory compliance.
- Experience in operational efficiency by reducing logistics costs in the movement of goods.
- Expertise in logistics software (e.g., SAP, Oracle Transportation Management).
- Familiarity with procurement policies and procedures specific to the Global Fund or other donor-funded programs.
- Experience in managing logistics in the procurement of health commodities (e.g., medicines, medical equipment, diagnostics, and consumables).
- Strong analytical skills to interpret data and make informed decisions is highly desirable.
Required Languages
- Fluent in English and Nepali is required.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
