Vacancy Announcement from Save the Children

Project Manager- KOICA- Future Proofing in Nepal Project

Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.

The program aims to support the achievement of the Sustainable Development Goals (SDGs) in developing countries by developing a complementary partnership between KOICA and Civil Society Organizations (CSOs). This strategic collaboration, based on a comprehensive cooperation framework agreement, follows the approach used by OECD DAC member countries for long-term partnerships between the government and civil society.

The Project Manager will oversee the successful implementation and management the Future Proofing in Nepal Project under KOICA Strategic Partnership Program (SPP) program, focus on Education with Livelihood and Climate Resilience as sub themes. The responsibilities include overseeing overall project performance and management, acting as the budget holder, ensuring compliance with relevant requirements, engaging with donors and members, and ensuring the timely submission of program and financial progress reports.

The position holder provides managerial support to implementing partner and the associated project staff for the timely implementation of program, monitoring and reporting of the project activities and ensure the quality. S/he also represents Save the Children at district/local level in different forums, meetings and consultations on policy and coordination, advocacy related issues. The role holder will be responsible to document and produce the good practices, innovations, learning products and disseminate these internally and externally. Furthermore, s/he works in close coordination with the field office technical managers and functions for required technical support for day-to-day implementation of the project

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

The job holder also works in close collaboration with and guidance from the Country Office based TAs on technical aspects of quality implementation of the project

KEY AREAS OF ACCOUNTABILITY:

Planning & Budgeting

Leads the planning processes and ensures partners have annual detailed implementation plan including realistic phased budget outlining major activities and timeline for the funds allocated in required planning templates provided by the organization.
Ensures appropriate fund allocation and expenditure on a monthly basis and take corrective measures by revisiting plans and communicating timely with Thematic Coordinators/Managers/ project team, finance and Award department.
Reviews the project’s BVAs and report on any glitches identified in comparison to the Finance sent Program BVA monthly basis.
Coordinates with field office team including TMs and MEAL team to design a robust field visit plan, self-assessments and monitoring systems including follow up on recommendations with relevant department and impact areas.
Supports to partnership in terms of compliance, zero tolerance, audits and management response, identification of capacity gaps and recommends for improvements.
Ensures programmatic and financial accountability including tracking of program progress and budget expense in the use of funds and achievement of all related projects in alignment with Annual Plan and CSP
Leads the revision of budgets during budget forecast and on exchange rate fluctuations as per organizational procedures.
Coordinates with cross thematic colleagues for technical assistance as required.
Ensure project activities are aligned with country strategy plan and priorities.
Ensure that project activity plan is safe for the children and the community, potential risk are measures and appropriated mitigation measures are taken.

Programme Quality

Ensure overall planning, quality implementation and monitoring of the project as per the given guidelines.
Ensure the program is aligned with KOICA’s SDG-driven objectives and adheres to the guidelines for strategic partnerships with local governments and communities
Ensures that the programs have minimum quality benchmarks/standards in place and is exclusively followed at all levels.
Ensures the M & E plans, log-frame of the project and themes is well familiar and understood by SC and partner staff, is exclusively used and reported.
Ensures that all action plans developed after project reviews, monitoring visits, evaluations and assessments are followed up and completed by respective themes on time.
Identifies strengths and improvement areas of staff members and partners for quality delivery of the projects and comes up with plans to improve such gaps via coaching, mentoring, on the spot support etc.
Ensures that OPMIS is well understood, optimized for all themes at all levels – by partners, project team in the clusters and regular update is done.
S/he responsible to coordinate with MEAL for analysing data from OPMIS, identifying concerns or learnings and scaling up to Field thematic coordinators/Managers/MEAL or to partners as relevant that data from including development of Quality Benchmarks.
Ensure the project adheres to all legal, regulatory, and donor requirements, including necessary Memorandums of Understanding (MOUs) with local governments.
Maintain strong relationships with donors and partners, ensuring consistent communication and collaboration.

Programme Operations & Management

Ensures programmatic and financial accountability including tracking of program progress and budget expense in the use of funds and achievement of all related projects in alignment with Annual Plan and CSP.
Ensure the POM- program operations manual and its components are prepared, understood by relevant staff, and kept in place for monitoring.
Ensure and collect the information about project progress from field staff, analyse the expenses Vs activity delivery and submit to Supervisor in a monthly basis.
Ensures that programs meet KPIs and /or excels Minimum Operating Standards of key programmatic interventions including, safeguarding and Gender and Social Inclusion principles.
Comply with Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Innovation and Scale

Identifies best practices, problems and issues around program implementation and works toward finding solutions for improvements, documenting, disseminating internally and externally in consultation with relevant departments and themes.
Coordinates with technical managers/Specialists, TA providers to promote and pilot innovations in program areas as relevant.
Works with individuals and teams at all levels to encourage and facilitate operational research and materialize findings of all research and evaluations including OPMIS information during program design/planning.
Engages with government line agencies and profile programs for influencing future scale up, including advocacy for children related policy and procedures at local level/provincial level.
Engage strategically with the government, particularly during the local government’s planning and budgeting cycle, to ensure the program’s scalability and sustainability
Contributes towards developing and implementation of new ideas/innovations and its documentation of processes and its results
Ensures effective monitoring and evaluations are carried out for deriving lessons learned, best practices and that monitoring is effective in terms of deriving quick analysis of progresses for immediate corrective actions and measurement of results.

Documentation & Reporting

Prepare a quality report and ensure timely submission to country office Award and TAs for feedback and ensure timely submission of the report to member country/donor.
Coordinates with Thematic coordinators/Managers and project focal points including MEAL, and Documentation Officer to ensure effective monitoring, evaluation and documentation of program activities and best practices.
Develops a sharing and learning culture within organization for promoting best practices from related programs to other programs.
In close consultation with Technical Advisors/ managers, take initiatives in generating information that are required to add values in on-going programmes or for the programmes visualized for future
Ensure proper documentation of the project including and not limited to learning, lessons learned, best practices, case studies. In this context coordinate with Media and Communication, Program Planning and Documentation unit to develop the documentation plan and dissemination at various levels.

Partner’s management

Supports and is responsible for the partnership in terms of compliance, zero tolerance, audits and management response, identification of capacity gaps and recommends for improvements.
Ensures strong linkages and coordination among provincial Network Partnerships including those with line government agencies and offices
Ensure the partners have understood, fulfilled all the clauses mentioned in the agreement and aware about SC partnership essence and policies for better implementation of the projects.
Supports program areas to build strong networks with other NGOs, CSOs, UN agencies, Government line agencies and private sectors working on children’s and youth’s issues to promote coordination and resource sharing at the local level.

Representation and Networking

Collaboration and coordination with government counterparts, external development partners and donors at field and provincial level
Is part of relevant provincial (regional) networks and coalitions and ensures field/district/local level networks is well represented as necessary

Qualifications and Experience:

Master’s degrees in management, Project management, Social Sciences, economics, or in any relevant disciplines, preference will be given for project management expertise, particularly with an EdTech/TVET background
At least seven years of job experience in related field especially in a managerial role.
Demonstrated significant experience in managing projects funded by multiple donors. Working experience with KOICA will be preferable.
Prior experience in working with NGOs/civil societies and government counterparts
Good report writing, interpersonal skills including verbal and written communication skills.

Required No.(s): 1 (Nepalese Citizen Only)

Contract length: Fixed Term

Location: Bardibas field office

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process.

About Us

The Organization

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

Application Information:

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Identification: 11148
Job Category: Business Transformation
Apply Before: 01/09/2025, 11:59 PM
Job Schedule: Full time
Locations: AO – BFO (Bardibas)

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