Vacancy Announcement from People In Need

Finance Lead – SARATHI

Location: Kathmandu with regular visits to areas of presence

Duration: Initially one year with possibility of extension till 2029

Reports to: Finance Manager (FM)

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

About the Project – “SARATHI”

SARATHI has been designed to support and contribute to the overarching early action and climate resilience aims of BEK’s Resilience, Adaptation and Inclusion in Nepal (RAIN) programme. Project – SARATHI is aimed to bring significant value and sustainable scale up to RAIN programme especially in reaching the most vulnerable and marginalised communities at risk of multi hazards in Madhesh, Lumbini and Karnali provinces by 2029. To achieve this, SARATHI will use evidence-based approaches to tailor implementation for building resilience in a systemic way, centred around localisation, inclusion and leveraging fiscal resources to contribute to adaptation across differing contexts in the targeted provinces. SARATHI’s two intermediate outcomes will focus on 1) enhancing community resilience, 2) strengthening sub-national governmental systems in early warning (EW), early action (EA) and adaptation. SARATHI supports the attainment of NDRRMA’s strategic goals to strengthen Early Action, develop multi-hazard EWS and catalyse research and innovation to develop EA plans as per National Disaster Risk Financing Strategy (2020), DRR Policy (2018) and National Strategic Plan for Action (2018-2030).

SARATHI is built around equal and long-term existing partnerships between eligible international-national-local organizations, who bring the requisite knowledge, skills and comparative advantage. Besides, the consortium will partner with, and empower 121 CBOs who represent the most marginalised groups in 15 LGs across 3 provinces. Through trainings and sub-grants, they will actively co-design and participate in EWS, EA and adaptation in their localities. The CBOs, together with national thematic sub-leads and leads, will empower and hold accountable the subnational Local and Provincial Governments (LG, PG), together with the RAIN TA and other stakeholders, with an emphasis on ‘unlocking fiscal resources’ for EW, EA and adaptation.

Furthermore, SARATHI is centred around using science, technology, innovation and evidence of best practice to inform multi-hazard anticipatory action interventions. The consortium, including technical partner, will build on its extensive experience of the RAIN sub-themes and what works and what doesn’t in Nepal, to establish and/or strengthen multi-hazard EWS at the sub-national level, increase access of vulnerable and marginalised groups to risk communication through forecasting, using data management for inclusive and focused EA and adaptation, and supporting coordination across all spheres of government. The learning produced from these interventions will feed into the development of DRR and AA policy frameworks. The consortium will work closely at LG and PG levels with RAIN Technical Assistance (TA), Strategic Learning Unit (SLU) and other RAIN partners to influence government to endorse relevant disaster resilience and adaptation polices and allocate fiscal resources, so that they address gender inequalities, marginalisation and work with socially excluded groups. The consortium aims to directly target 987,299 people, and indirectly benefit 3,478,805 more.

Scope of Work

Under the direct supervision of Finance Manager( FM), the Finance Lead will manage the SARATHI project finance funded by FCDO, ensuring adherence to budgets and regulations. S/he/they will oversee project administration, ensuring compliance with organizational policies and procedures.

Key Summary of Functions

Be a focal person for overall project financial planning, rigorous budget management, and strict grant compliance of SARATHI project.
Monitoring the financial performance of co-lead and implementing partners, and building their capacity with support from field and Country Office finance team.
Prepare and submission of donor periodic financial reporting, budget forecast, payment request and also participate in monthly dashboard, scheduled meeting with Programme team, partner organization and donor.

Project Financial and Budget Management

Oversee the project’s financial management and preparation of donor financial report, monthly dashboard, quarterly budget forecasts, and payment request to the FCDO with consultation with FM.
Prepare project payment documents for completeness, accuracy, allocation and ensure expenses are chargeable to the project in ELO system.
Review and monitor project budget to support financial stability, efficiency, and value for money. Prepare and analyse monthly drawing forecast, Budget Vs Actual and provide recommendations to project team, on areas with significant over or under spending.
Work closely with the project team to develop and coordinate the annual budgeting process. Support the team by developing formats and procedures for submission of budgets, revision and forecasts.
Maintain internal communications with finance and operations staff at all levels throughout the project; create and promote a positive and supportive work environment.
Lead the project audits, evaluation and donor visit as required during the implementation of the project.
Participate in project coordination meeting, monthly/periodic dashboard meeting with project teams and donors as per the scheduled timeline.
Review regular project financial transactions to ensure the expenses are correctly coded to the respective BL and recommend for any correction required.

Partnership and Sub-grant Management

Monitor and oversee all procedures for the development and issuance of grants and sub-grants with local partners.
Monitor all procedures for management of the funds provided to project partner organizations and co-lead. Regular review of partner’s financial report to ensure accuracy and completeness.
Support effective review to partner’s monthly financial reports and supporting documents to ensure compliance with the partnership agreement, donor regulations and PIN policy, providing feedback to the partners as necessary and flagging any compliance and financial management issues to PIN management.
Assess capacity development needs and develop capacity strengthening plans. Provide technical support and training to strengthen their financial and administrative capacities.
Perform quarterly financial monitoring and support visit in co-lead and partner NGOs with support from field Programme finance coordinator to ensure partners follow donor compliances, partnership provisions and statutory requirements.
Preparation of the Partnership Assessment Tool (PAT) financial/logs/HR part for new partners in coordination with the FM.
Ensure proper archiving of partner’s agreement file and report in ELO and PIN cloud system.

Others

Coordinate with other finance team to create budget lines, Z card, P card for the project.
Support provided to the filed finance team for sub-grants implementation and financial management. Coordinate with partnership team to support in financial management capacity building of CSOs/CBOs.
Timely forward workflow process in ELO for partnership agreement, amendment, contracts, monthly partner financial report / import file, donor financial report, partner fund disbursement, project invoices and follow-up.
Coordinate with logs at country office to ensure timely procurement of Programme supplies, project inventories, vehicle and project assets and ensure donor compliances and PIN policies are adhered.
Ensure effective Programme start-up including developing necessary tools, templates and manuals for use by project team and the partners.
Liaise with other finance colleagues for project financial management and support on overall Country Programme financial management.
Perform any other responsibilities assigned by the supervisor/Line manager.

Requirements

Bachelor degree in finance, accounting, business administration or related filed (Master degree preferred) with minimum 5 years of relevant experience in I/NGO.
Minimum of 2-3 years in similar financial, compliance, or operational role. Prior experience supporting FCDO funded project is desired.
Experience with budgeting and financial reporting requirements on high value projects.
Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures.
Sound knowledge of budget development and spreadsheet maintenance and financial reporting.
Experience in providing financial training, capacity building, and technical assistance to staff and partner NGOs.
Experience conducting monthly Budget Vs Actual meeting with Programme staff and senior management team.
Proficiency in financial software and MS office suite, with advance skills in Excel for data analysis and reporting.
Sound understanding of financial principles, budgeting processes, and grant management procedures.
Detail-oriented approach with a commitment to accuracy and integrity in financial reporting.
Fluency in English and Nepali languages.

Behaviour Competencies

Results orientation;
Strategic thinking;
Initiating action and change;
Team-work, interpersonal skills;
Communicating with impact and respect;
Analytical skills, sound judgement;
Flexible, proactive approach;
Gender and cultural sensitivity;
Handling sensitive data.

Core Values

Respect diversity and inclusion;
Have high level of commitment and integrity.

Benefits

EMPLOYMENT CONDITIONS AND BENEFITS

Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
Health insurance for both in-patient and out-patient care with maximum benefit limit of NPR 500,000.00 per year per person (Including dependents)
Accident insurance for all injuries during work time NPR 3,000,000 per year (For Staff only)
Compensation leave for working overtime when requested by the Line Manager
Maternity, Paternity and mourning leave as per the labour law
Communication or internet allowance on monthly basis (Reimbursable)
Capacity Building program, both internal and external trainings – Induction training, internal online opportunities, such as access to e-learning platform and live webinars
International environments with opportunities to learn from other country programs and HQ office in Prague
Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips (as per the organization’s policy)
Friendly and fair environment in small collective structure where everyone knows each other
Work hours are from 9:00 am – 5:00 pm, Monday to Friday with 30 mins break for lunch

How to Apply

Submit an updated CV and Motivation letter before the deadline of January 10, 2025. Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn before the deadline thus early submissions are strongly encouraged. No phone calls will be entertained. PIN promotes equal opportunities. Women, Dalits, Minorities (ethnic, sexual & gender), Janajati, persons with disability are strongly encouraged to apply! People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and is committed to promoting the welfare of children and adults with whom People in Need is involved. People in Need expects all staff to perform job duties and responsibilities following the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Note- If you need reasonable accommodation (especially for people with disability) to proceed with our recruitment process, please mention so in the cover letter.

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