Vacancy Announcement from WOREC
Admin and Finance Officer
Location: Based in Dang and Dhanusa (with frequent travel to other districts)
Duration: 1 year, extendable
Reporting: Senior Finance Coordinator
Objective:
The Admin and Finance Officer will be responsible for managing and overseeing the financial and administrative functions of WOREC. This role involves maintaining accurate financial records, preparing financial reports, and ensuring compliance with organizational policies and relevant regulations. She/he will also be responsible for managing administrative tasks of the field office according to the needs.
Key Responsibilities:
The Admin and Finance Officer will hold a crucial role as the lead responsible individual for ensuring the effectiveness, financial reliability, and compliance with all applicable policies related to finance within the organization. Their primary responsibilities will encompass overseeing the efficient and appropriate utilization of financial resources, as well as developing effective mechanisms for monitoring expenditures. Additionally, they will provide support to ensure the effective implementation of administrative, financial, and human resource policies, in alignment with relevant rules, acts, and standards. The Finance Officer will play a pivotal role in maintaining financial integrity, ensuring compliance, and supporting effective financial management practices within the organization, thereby contributing to its overall success and sustainability.
The responsibilities of the Finance Officer include:
- Ensuring the effective and efficient use of financial resources in accordance with organizational policies and procedures.
- Maintaining accurate financial records and ledgers. Preparing monthly, quarterly, and annual financial reports, monitoring budget implementation and providing regular financial updates.
- Preparing donor reports and submitting them within the deadlines.
- Regular meeting with District Coordinators and field staff to provide support for the financial documentation complying with the financial policy and providing financial orientations to field staffs as per the need.
- Ensuring compliance with all relevant financial regulations, policies, and standards, and maintaining financial reliability.
- Developing and implementing mechanisms for monitoring expenditures and financial performance, and preparing regular financial reports of Dang and Rukum districts.
- Providing support to ensure the effective implementation of administrative, financial, and human resource policies across the organization.
- Assist in the preparation of the annual budget.
- Monitor budget utilization and provide recommendations for adjustments as needed.
- Regular spot check as required.
- Manage cash flow and ensure timely disbursement of funds.
- Monitor bank transactions and reconcile accounts regularly.
- Ensure compliance with donor requirements and organizational financial policies.
- Coordinate and support audits, both internal and external.
- Oversee general administrative functions.
- Maintain office supplies and equipment.
- Assist in organizing meetings and events.
- Maintain proper documentation of financial transactions.
- Prepare and submit timely financial reports to relevant stakeholders.
- Work closely with the Senior Finance Coordinator and Program Operations Unit to ensure alignment of financial activities with program operations.
- Contribute to the development and improvement of financial policies, procedures, and systems to enhance organizational efficiency and effectiveness.
- Providing training and capacity-building support to staff members on financial management practices and procedures as needed.
Qualifications and Experience:
- Proven experience in financial management and administration.
- Familiarity with donor reporting requirements.
- Strong analytical and organizational skills.
- Excellent communication and interpersonal skills.
- Bachelor’s Degree in business administration or related field with at least 3 years of experience in the same position.
- Excellent accounting knowledge, including tax, VAT, and other provisions.
- Thorough understanding of GoN rules and regulations.
- Familiarity with program budgets and reporting.
- Proficiency in accounting software packages, preferably ERP Tally.
- Ability to manage multiple tasks with minimal supervision.
- Ability to work effectively under pressure while maintaining confidentiality.
- Ability to establish a positive working environment and lead a team.
Application Process:
Applying Procedures: WOREC encourages women and candidates from Dalit/Janjati and sexual minority to apply from the respective districts.
Qualified candidates may send cover letter detailing their experience and motivation for the current position with an updated CV to vacancy@worecnepal.org by 9th July 2024.
Please mention the position that you are applying for in the subject line of the email.
The application without a cover letter and CV will not be considered for the position.
Only the shortlisted candidates will be called for written test and interview. No telephone calls will be entertained.
For details visit: http://worecnepal.org/career
