Vacancy Announcement from UNDP : Provincial Coordinator 

Provincial Coordinator

Job Identification: 18995
Locations: Birendranagar, Nepal
Job Schedule: Full time
Agency: UNDP
Grade: NPSA-8
Vacancy Type: National Personnel Service Agreement
Practice Area: Disaster Risk Reduction and Recovery
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Education & Work Experience: Master’s Degree
Other Criteria: Bachelor’s degree in combination with 2 additional years of qualifying experience will be given due consideration in lieu of Master’s degree
Required Languages: English and Nepali

Vacancy Timeline: 2 Weeks

Job Description

Background
 

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been present in Nepal since 1963, working towards greater development impact in the most remote, poor, and vulnerable areas. Reduction of vulnerability to disaster and climate risks is one of the core programmatic approaches in promoting sustainable and resilient development. Over the years, UNDP has established itself as the Government of Nepal's key partner on disaster risk management, in the areas of policy and institutional capacity enhancement as well as community-level risk reduction. Include relevant background information and objectives of the unit/project.

On disaster risk management, UNDP implemented the Strengthening Urban Preparedness, Earthquake Preparedness and Response in Western Region of Nepal (SUPER) programme. It is working to strengthen the institutional and legislative aspects of disaster risk reduction and management (DRRM) in Nepal, by building the capacities of Ministry of Home Affairs, other ministries, and local governments. It also establishes strategic linkages between DRM and development sectors. The programme’s intervention in the area of DRM, building code, risk sensitive land use plan (RSLUP), safer construction practices, climate risk management, community-based disaster risk management, earthquake preparedness, and emergency preparedness and response aims to strengthen the overall system of disaster risk management in Nepal.

European Civil Protection and Humanitarian Aid Operations (ECHO) has prioritized its support to the newly formed Local and Provincial Governments of Nepal to build their capacities for disaster risk reduction and emergency response to urban and earthquake risks. ECHO has identified the need for improved coordination among state and non-state stakeholders, humanitarian actors including humanitarian cluster leads and co-leads and private sectors critically important for enhancing municipal and provincial preparedness for urban and earthquake risks. Under HIP 2024 ECHO has agreed to fund Strengthening Urban Preparedness, Earthquake Preparedness and Response in Western Region of Nepal (SUPER) II project for implementation by UNDP led consortium (other consortium partners are UNICEF, UN Women and Handicap International. The project will be implemented in 3 provinces of the Western Nepal i.e. Lumbini, Karnali and Sudurpaschim encompassing the core urban areas of Nepalgunj (Banke), Dhangadi (Kailali), and Birendranagar (Surkhet)urban municipalities. The project aims to institutionalize operational urban and earthquake preparedness and response in targeted provinces and municipalities and link it with federal mechanism. With inclusion at the heart of the action, addressing specific needs of vulnerable groups especially women, children and persons with disabilities, it also intends to upscale interventions in project area and beyond.

The project interventions, focuses on: i) Institutionalization of Government-led operational system for urban and earthquake preparedness at provincial and local level for effective response ii) Strengthening coordination and information management at provincial and municipal levels, aligned with national framework, for disaster risk governance; iii) Enhanced policy engagement for scalability of disaster preparedness and response mechanism at federal, provincial, and local levels.

Project implementation envisions strong engagement with multiple stakeholders at provincial and local government levels such as the community, private sector, international institutions, UN agencies, non-government organizations, experts, policy makers, and humanitarian cluster leads and co-leads. The project will be implemented

in 3 municipalities and 3 provinces under a consortium led by UNDP through a dedicated project team based in Kathmandu, led by the National Project Coordinator, under whom the project field teams, located in 3 provinces and 3 municipalities, will operate. The Provincial Coordinator will coordinate the implementation of project activities in Karnali province.

The Provincial Coordinator will report to and work under direct supervision of the National Project Coordinator. S/he will be directly responsible for implementation of the project activities in respective province and municipality, including management of the team that is comprised of Technical Officers, as well as supervision of staffs from partner NGOs.

Duties and Responsibilities:

Effectively coordinate at Provincial and local level as well as within the project components:

• Ensure close coordination and linkages with provincial governments, line agencies, provincial EOCs, cluster leads and co-leads and local governments.
• Maintain regular communication and coordination with the National Project Coordinator and other project staff including provincial technical officers, and admin and finance officers of the project.
• Coordinate with and provide guidance in planning and oversee the management of activities conducted by partner NGOs in the province and municipalities.
• Synchronize project’s field level actions (provincial, district and local) under different components of the project with the actions of different actors working on urban and earthquake risk management issues.
• Ensure close coordination and linkages with the SUPER partner agencies and their assigned representatives and partner/implementing agencies at province level.

Effectively manage the project within the province for timely delivery of quality outputs:

• Under the overall guidance of the National Project Coordinator, undertake responsibility of project planning, implementation, management, and coordination at provincial, district, and municipal levels.
• Under the overall guidance of National Project Coordinator, supervise the technical officers, and staffs from partner NGOs.
• Carry out regular field supervision, joint monitoring, and management of project to ensure delivery of quality results in a timely and efficient manner as per agreed project work plan.
• Coordinate with local partners to ensure timely mobilization of human resources and logistics to support project implementation, and regularly monitor their services against quality, timeliness, and effectiveness.
• Ensure cross learning among consortium members and other community of practices at province and municipality levels.

Provide coordination and technical support to the project team to achieve project outputs:

• Establish necessary linkages with the provincial/ municipal governments, Provincial Disaster Management Committee, Municipal Disaster Management Committee, key ministries/ departments, provincial/ municipal EOCs, Provincial Focal Point Agency (PFPA), Cluster Co-leads and partners, other government entities at local level including ward offices, line agencies, Tole Lane Organizations, women groups, and the local people to ensure ownership of project approach, processes, and outputs.
• Facilitate Provincial and municipal disaster management committee led updation of Emergency Preparedness and Response plans, Disaster management plans, Business Continuity Plans at the provincial and municipal levels.
• Support the usage of EOCs and its institutionalization and linkage and communication among EOCs at municipalities, districts, sectoral, and provinces.
• Facilitate urban and issue-based simulation exercises to test the coordination, and agility of the response system.
• Support the creation of mechanism for resource sharing to conduct training of CERT volunteer with municipalities.
• Support to strengthen provincial cluster(sector) mechanism for increased ownership by sectoral ministries, the cluster leads, and its linkage at the federal level.
• Support to create mechanism for the Inter-Provincial resource-sharing to facilitate preparedness and response.
• Facilitate advocacy for allocating resources by provincial and local governments for risk reduction and disaster preparedness to ensure sustainability of approach supported by the project and formulate necessary policies by provincial government to enhance preparedness for effective response.
• Provide support for strengthening disaster preparedness and response through policy and budgetary interventions by engaging parliamentarians.
• Provide inputs to demonstrate mechanisms for linkage between metropolitan/sub-metropolitan city and urban and rural municipalities for coordinated preparedness and response and create a platform for knowledge sharing.

Monitoring, Preparation of reports and documents, Communication/ Knowledge Management and Gender Equality and Social Inclusion (GESI):

• Timely preparation of technical and progress reports, briefs, and other required documents.
• Ensure project data/information are maintained in line with project M&E framework in a disaggregated fashion.
• Ensure integration of gender and social inclusion in overall project approach, monitoring system and reporting mechanism through tailored support for disaggregated data collection and analysis.
• Document learning and disseminate information to wider DRR community at provincial level in coordination with project staff.
• Work closely with Information and Database officer and Communication officer to collect and compile, reports, data, news, events, human stories, challenges, and lessons learnt to publish in periodic reports.
• Support in integration of GESI in all stages of the project in coordination with GESI Focal Person of UNDP/ SUPER project.
• Perform any other related task as per the request of the National Project Coordinator, and Programme Manager of UNDP.
• Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core competencies:

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies:

Business direction and strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business development

• Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally

Business management           

• Project Management: Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks

2023 Agenda: People                

• Gender: Gender Mainstreaming

2030 Agenda: Peace 

• Governance: Inclusion and Participation

Required Skills and Experience:

 

Education:

• Advanced university degree (master’s degree or equivalent) in Engineering, Disaster Management, Urban planning, Environmental Sciences, Development studies, Sociology, and any related Social Science fields is required.
• A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with 2 additional years of qualifying experience will be given due consideration in lieu of Advanced University degree.

Experience:

• Up to 2-years (with master’s degree) or minimum 2 years (with bachelor’s degree) of experience in implementation, monitoring and evaluation of projects related to building construction, land use planning or related field is required.
• Experience of coordinating and working in the federal structure with provincial and local government, stakeholders as well as development partners specially at the provincial level is an asset.
• Demonstrated technical experience in disaster risk management/humanitarian preparedness and response.
• Hands on experience in project planning, implementation, management, and coordination at provincial, district, and municipal levels is an asset.
• Experience on preparing quality reports and other knowledge products
• Work experience with UN will be an asset.
• Experience of working in Karnali will be an asset.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Demonstrated social skill of coordinating with different stakeholders and facilitating discussions.
• Female candidates and candidates from marginalized group will be given preference.

Required Languages:

• Fluency in English and Nepali is required

 

Disclaimer
 

Important information for US Permanent Residents ('Green Card' holders) 
 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 

Applicant information about UNDP rosters

 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 

Non-discrimination

 

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 

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