Vacancy Announcement from UNDP
Administrative and Finance Associate
Job
Identification: 17845
Locations: Kathmandu, Nepal
Posting Date: 04/26/2024, 11:59 PM
Apply Before: 05/10/2024, 11:59 PM
Job Schedule: Full time
Agency: UNDP
Grade: NPSA-6
Vacancy Type: National Personnel Service Agreement
Practice Area: Management
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Bachelor's Degree - 3 year(s)
experience OR High School certificate- 6 year(s) experience
Required Languages: English and Nepali
Vacancy Timeline: 2 Weeks
Job Description
Background
Diversity,
Equity and Inclusion are core principles at UNDP: we value diversity as
an expression of the multiplicity of nations and cultures where we operate, we
foster inclusion as a way of ensuring all personnel are empowered to contribute
to our mission, and we ensure equity and fairness in all our actions. Taking a
‘leave no one behind’ approach to our diversity efforts means increasing
representation of underserved populations. People who identify as belonging to
marginalized or excluded populations are strongly encouraged to apply. Learn
more about working at UNDP including our values and inspiring stories.
UNDP
does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.
Engagement
Facility under Resilience and Environment Portfolio has been designed to
provide evidence-based policy and implementation support to the government and
stakeholders to realize the vision of zero carbon by the end of 2045 and
develop Nepal as a risk resilient society by 2030 through implementation of
revised Nationally Determined Contributions (NDC) and its long-term strategy
together with National Adaptation Plan (NAP). The facility will further support
the Government through data analysis and capacity building for achievements of
SDGs and implementation of Multilateral Environmental Agreements (MEAs) through
integrated planning for climate, environment, biodiversity, water and gender
equality and inclusion. Support will also be provided for conserving critical
landscapes and ecosystems for water and food security and identifying
sustainable biodiversity financing options and scaling up climate actions to
reduce vulnerability and promote low carbon development. This will also support
for documenting lessons and developing knowledge products on green financing,
urban resilience, green business and jobs, sustainable infrastructure
development, waste management and corporate sustainability and explore
opportunities for future partnership.
Support
to be provided under this Facility will be managed from and be funded through
a) joint UNDP-SIDA Programme on Environment and Climate including Biodiversity
Finance (BIOFIN) and Essential Life Support Areas (ELSAs) mapping, b) joint
UNDP-FAO Scaling up Climate Ambition on Land use and Agriculture (SCALA), c)
Climate Promise Phase II, d) Regional Programme on Climate Finance Network
Programme, e) HPMP Stage II f) Governance of Climate Change Finance (GCCF)
Phase III, g) Global Biodiversity Framework Early Action Support (GBF-EAS) and
h) UNDP’s core resources. Activities under Engagement Facility will be
implemented directly by UNDP over seven years in close collaboration with the
Ministry of Forest and Environment (MoFE), Ministry of Finance, National
Planning Commission (NPC), Ministry of Energy, Water Resources and Irrigation
(MoWERI) and Ministry of Agriculture and Livestock Development (MoALD) with
support from other government agencies, universities, UN Agencies and
development partners, at the federal, provincial, and local levels.
The
Administrative and Finance Associate (AFA) will closely work with
Administration and Finance Analyst on financial and administrative management
of Integrated Environment and Climate Resilience Planning Project (ICRP) as
well as on other operational issues.
Duties
and Responsibilities
The
AFA will work under the direct supervision of Administration and Finance
Analyst and overall guidance of Portfolio Manager- Resilience and Environment.
A.
Project Administration Support
- Assist
Administration and Finance Analyst in timely and effective implementation
of HR and procurement plans by preparing all necessary documents as per
the UNDP and DIM guidelines;
- Maintain
accurate financial and personnel records of the programme as required by
UNDP Nepal office;
- Assist
Administration and Finance Analyst in undertaking quality assurance of
project procurement i.e. technical bids, financial bids, proposals and
contracts;
- Support in
drafting internal and external correspondence especially related to
procurement, recruitment, resource mobilization, partnership building
etc.;
- Support in
organizing workshops, seminars, training including arrangement for venue,
logistics, transportation, and documentation of events;
- Provide
logistic support in organizing the Project Board Meetings;
- Ensure all
project related materials are properly documented and easily accessible;
- Maintain a
filing system for ICRP project;
- Support in
day to day logistic/operation management; room booking for meeting,
workshop and seminar, vehicle booking, security clearance, if needed hotel
arrangement, preparing meeting minutes.
B.
Financial Management support
- Track
progress in the financial delivery of agreements and contribute to overall
financial planning and reporting;
- Support in
preparation of Annual Work Plan (AWP) and Quarterly Work Plan (QWP)
preparation as per the requirement of ICRP provision and ensure compliance
with donor;
- Assist
Administration and Finance Officer in drafting Note to the file, contracts
with implementing partners and other such documents as per UNDP DIM
guidelines;
- Assist in
managing and tracking the various contracts to ensure timely payment;
- Provide
support to monitor budget expenditure as per approved budget from UNDP
Quantum system;
- Analyse the
Combined Delivery Report and provide advice as required;
- Support
project office to prepare quarterly and annual financial reporting as per
requirements;
- Assist in
preparing for project audit and in responding to audit queries;
- Provide
training to implementing partners related to financial management, audit,
reporting and project implementation.
C.
Gender and Social Inclusion
- Ensure
Gender Equality and Social Inclusion (GESI) considerations are
incorporated in the project activities and project budget is made GESI
Responsive.
- Create a
safe working environment by developing respectful and safe organizational
culture and supporting practices;
- Collaborate
with team members, programme partners, and sub-grantees to ensure safe
implementation of programmes at the community level applying Do No Harm
approach.
The
incumbent performs other duties within their functional profile as deemed
necessary for the efficient functioning of the Office and the Organization.
Institutional
Arrangement
Under
the overall guidance and supervision of the Administration and Finance Analyst,
AFA will work closely on a day-to-day basis to facilitate various
administrative, financial and program implementation related operational and
logistical processes.
Competencies
Core
Achieve
Results:
LEVEL
1: Plans and monitors own work, pays attention to details, delivers quality
work by deadline
Think
Innovatively:
LEVEL
1: Open to creative ideas/known risks, is pragmatic problem solver, makes
improvements
Learn
Continuously:
LEVEL
1: Open minded and curious, shares knowledge, learns from mistakes, asks for
feedback
Adapt
with Agility:
LEVEL
1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act
with Determination:
LEVEL
1: Shows drive and motivation, able to deliver calmly in face of adversity,
confident
Engage
and Partner:
LEVEL
1: Demonstrates compassion/understanding towards others, forms positive
relationships
Enable
Diversity and Inclusion:
LEVEL
1: Appreciate/respect differences, aware of unconscious bias, confront
discrimination
Cross-Functional
& Technical competencies
Business
direction and strategy
- Business Acumen
- Ability to
understand and deal with a business situation in a manner that is likely
to lead to a good outcome
- Knowledge
and understanding of the operational frameworks in the organization and
ability to make good judgments and quick decisions within such frameworks
Business
Management
- Project Management
- Ability to
plan, organize, prioritize and control resources, procedures and protocols
to achieve specific goals
Business
Management
-
Communication
- Ability to
communicate in a clear, concise and unambiguous manner both through
written and verbal communication; to tailor messages and choose communication
methods depending on the audience
- Ability to
manage communications internally and externally, through media, social
media and other appropriate channels
Administration
& Operations
- Documents and records management
- Overall
document (hard or electronic) management; registry and retention policy
including storing and archiving
Finance
- Financial planning and budgeting
- Ability to
create and manage processes to achieve UNDP's long and short-term
financial goals, including through planning, budgeting, forecasting,
analysing and reporting
2030
Agenda: People
- Gender
- Gender
Mainstreaming
2030
Agenda: Peace
- Governance
- Inclusion
and Participation
Required
Skills and Experience:
Minimum
Education requirements:
- Secondary
Education with specialized certification in accounting and/or Finance.
University degree in Finance or Accounting desirable. Part-qualified
accountants from an internationally accredited institute of accountancy
will have a distinct advantage. (The degree must state that the major is
in accounting or finance. Degrees in Business Administration or Public
Administration are not considered equivalent.)
- Fully Qualified
Accountant, from an internationally accredited institute of accountancy or
Full Completion of the UNDP Finance Training and Certification Programme
(FTCP). No UNDP Accountancy and Finance Test (AFT) is required.
- Candidates
with no professional accountancy qualifications, but with degrees that
major in accountancy and/or finance must complete UNDP Finance Training
and Certification Programme (FTCP), if recruited. However, no UNDP
Accountancy and Finance Test (AFT) is required.
- Candidate
with no professional accountancy qualifications but with relevant
experience must successfully undertake UNDP Accountancy and Finance Test
(AFT) before shortlisting and must complete the UNDP Finance Training and
Certification Programme (FTCP), if recruited.
Minimum
years of relevant work experience:
- Minimum of
6 years (with Secondary Education) or 3 years (with Bachelor’s degree) of
relevant experience in admin and finance is required.
- Knowledge
of Project planning, project finance and project management;
Required
skills:
- Experience
in the use of computers, office software packages (MS Word, Excel, etc),
database packages, and web-based management systems such as ERP.
Desired
skills in addition to the competencies covered in the Competencies section:
- Experience
in working with multiple stakeholders
- Hand-on
experience of working with ERP/ accounting software
- Advanced
knowledge of MS Excel (creating spreadsheets and charts and using
financial Excel functions)
- Experience
and understanding of bookkeeping process and procedures
- Experience
in Financial Reporting and Financial analysis
- Experience
and knowledge in Asset management
- Experience
in financial operations management
Required
Language(s):
- Fluency in
English and Nepali is required
Disclaimer
Important
information for US Permanent Residents ('Green Card' holders)
Under
US immigration law, acceptance of a staff position with UNDP, an international
organization, may have significant implications for US Permanent Residents.
UNDP advises applicants for all professional level posts that they must
relinquish their US Permanent Resident status and accept a G-4 visa, or have
submitted a valid application for US citizenship prior to commencement of
employment.
UNDP
is not in a position to provide advice or assistance on applying for US
citizenship and therefore applicants are advised to seek the advice of
competent immigration lawyers regarding any applications.
Applicant
information about UNDP rosters
Note:
UNDP reserves the right to select one or more candidates from this vacancy
announcement. We may also retain applications and consider candidates
applying to this post for other similar positions with UNDP at the same grade
level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP
is committed to achieve work force diversity and has a policy to have gender
balance among staffs at all levels. Work experience and/or academic knowledge
in relation to gender and social inclusion will be an added advantage.
Qualified Women, Dalits, Janajatis, Madhesis, Persons with Disabilities, gender
and sexual minorities and other minorities are specially encouraged to apply.
United
Nations has a zero-tolerance against Sexual exploitation and Abuse (SEA) and
Sexual Harassment (SH). Everyone is responsible for Preventing Sexual
Exploitation and Abuse and Sexual Harassment (PSEA and SH), and all UN
personnel must adhere to the standards of conduct that preserves PSEA
principles (both during work hours and outside work hours). All selected
candidates will, therefore, go through a safe hiring process.
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