CAREEE OPPORTUNITY
Administrative Associate
Job Location: Bakhundole, Lalitpur, Nepal
Working Hours: 40+ hours/week
Supervisor: Director of Operation
Deadline: April 20, 2024 (Saturday)
Women LEAD Nepal is one of the first development organizations for young women in Nepal. Since 2011, we have empowered more than 4,200 young women with the skills, support, and opportunities needed to become leaders in their schools, communities, and nation. To learn more about Women LEAD Nepal and our programs, visit www.women-lead.org.
DUTIES OF THE ADMINISTRATIVE ASSOCIATE:
- Handle incoming and outgoing communication, ensuring prompt and professional responses to inquiries and requests.
- Oversee day-to-day office operations, ensuring a clean and organized workspace.
- Archive monthly timesheet of all staff, trainees, and interns.
- Assist in maintaining the leave record of women lead team.
- Facilitate the staff benefits – i.e. accident insurance, medical and life insurance etc. in coordination with the Finance Coordinator. Assist employees with insurance benefit-related inquiries and concerns.
- Record the office merchandise for programs and report monthly usage to the Finance Coordinator.
- Maintain inventory of office supplies and program materials (regular purchases & store keeping).
- Organize and secure all administrative filing, records and archiving of important documents (lease, contract, MOUs, registration certificates, procurement forms etc.)
- Draft the contract of interns, trainees and resource person/facilitator of the particular program.
- Ensure proper recording of fixed assets of the organization and support the Treasurer with the annual fixed asset review.
- Provide administrative support to the Finance Coordinator.
- Maintain good relationships and coordinate with vendors for the procurement of goods and services as needed.
- Assist in maintaining petty cash.
- Management of Chautara Resource Centre.
EXPERIENCE & QUALIFICATIONS:
- Completed +2 in Management or Humanities.
- At least 1 – 2 years working experience in related fields.
- A passion for young women’s empowerment.
- Nepali & English Language proficiency.
- Excellent written and oral communication skills.
- Exceptional administrative and organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, program participants and vendors.
- Forward looking thinker, who proactively approaches problems with creativity and strong decision-making capability.
- Able to remain focused in the face of pressure and not intimidated by tasks/time limitations.
This is a full-time position with a minimum contract duration of 2 years. The Administrative Associate will start in June 2024.
For immediate consideration, kindly fill our Application Form. Only complete applications will be reviewed. The application deadline is Saturday, April 20, 2024, but early submission are strongly encouraged, as applications will be reviewed on a rolling basis.
Women LEAD Nepal is an equal opportunity organization – individuals from all ethnicities backgrounds, abilities and sexual orientations are encouraged to apply.
