Vacancy Announcement from World Health Organization
Operations Support and Logistics (OSL) Assistant (Roster) – (2200218)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): Depends on the need of the functions.
Job Posting: Jan 14, 2022, 3:41:57 AM
Closing Date: Feb 3, 2022, 3:59:00 PM
Primary Location: Nepal
Organization: SE_NEP WR Office, Nepal
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
PURPOSE OF THE POSITION:
The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster for WHO Health Emergency Programme (WHE), Nepal. Successful candidates will be placed on the roster and subsequently may be selected for the assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a SSA contract. There is no commitment on either side.
Objective of the Programme:
The objective of the WHO Nepal Country Office is to implement the Country Cooperation Strategy by supporting the Ministry of Health and Population (MoHP), Government of Nepal (GoN) in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO’s technical cooperation programmes at the country level. The Country Office collaborates with the Government of Nepal and relevant stakeholders in support of their efforts of achieving national health goals; of ensuring the attainment of universal health coverage and of contributing to global and regional public health action by providing need-based technical assistance in national level policy formulation, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity, to play a greater leadership role in different national level policy technical forums. WHO provides guidance and technical support in organizing the humanitarian health response following multi-hazard emergencies and in revitalizing the capacity of the health sector to recover and rebuild from emergencies in appropriate and sustainable ways. In the inter-emergency period the objectives are to increase the capacity and resilience of the Nepal Health System to reduce risk, prevent and prepare for disasters, to mitigate adverse health consequences, through supporting the Emergency Risk Management interventions prioritized in the national plan for the implementation of the Sendai Framework for Disaster Risk Reduction (2015-2030); and the health security interventions for enhancement of core capacities required to comply with the International Health Regulations (IHR) 2005 as prioritized in the National Action Plan on Health Security (NAPHS), National Action Plan on Anti-Microbial Resistance (NAP-AMR) and National Pandemic Preparedness and Response Plan (NPPRP).WHO strives to integrate and harmonize the actions undertaken for enhanced ERM and Health Security with the interventions implemented to achieve the health-related Sustainable Development Goals (SDGs) and health systems strengthening through appropriate capacity building and co-ordination mechanisms and partnerships. The WHO Health Emergencies Programme (WHE) supports the MoHP, GoN to direct and coordinate the rapid provision of life-saving emergency health interventions at scale in the aftermath of multi-hazard emergencies and disasters and subsequently assists in the rapid recovery of the health system in collaboration with national and international partners. Thereupon it provides technical support to the MoHP and partners to enhance health sector emergency risk management through prevention risk reduction or mitigation; preparedness and response readiness to build a health system that is resilient to multi-hazard disasters including public health emergencies.
Summary of Assigned Duties
Under the overall supervision of Team Leader – WHO Health Emergencies (WHE) Programme, direct supervision of National Professional Officer – OSL, WHE Programme the incumbent will perform the following functions.
- Review incoming correspondence and ensure routing to the responsible officer, attaching background documents and highlighting areas requiring action. To ensure to deliver outgoing correspondence on time and keep follow up target dates and deadlines. Maintain filing system and ensure retrieve the necessary documents as and when needed.
- Coordinate with the concerned staff for necessary administrative preparation to conduct the meetings, seminars, workshops, ensuring all necessary documents and travel requests are sent to the participants on time. This also includes preparation of Travel requests (TR) in GSM under WHO travel policy and assistance for travel arrangements.
- Keep records of leave balance of the non-staff contract and keep proper documentation of travel requests of non-staff contract. Also, assist in submission and clearing the travel claims ensuring the proper documentation.
- Review the payment requests, keep records of receipt of deliverables and initiate and monitor payment. Coordinate with the vendor and central finance to clear all the operational-related invoices.
- Coordinate with Humanitarian Staging Area (HSA), World Food Progaramme (WFP) for smooth functioning of regular logistics activities such as Forklift services, labour services, and additional space as required.
- Coordinate with third-party logistics provider (Cargo) to receive several consignments to respond and prepare COVID-19.
- Arrange to dispatch various medical logistics consignments to different parts of the country on time.
- Monitored the pro1per functioning of WHE vehicles. Monthly tracking the fuel consumption, monitors the log sheets (Fuel sheet, Transport sheet, and Vehicle repair control form) for proper documentation. Also, assist field staff with maintenance and servicing of field vehicles as per WHO standards.
- Assist NPO OSL to prepare the contract for Consultants, Agreements for Performance (APW), Impress Purchase Order (IPOs), General External Services requests (GES), and other obligation documents as and when required keeping in mind as per the WHO rules and regulations.
- Assist in setup and making functional the temporary office (furnishing, internet, electricity) for Surge Staffs.
- Coordinate with travel companies personnel for booking flights, hotels, etc. for staff/non-staff contracts as and when required.
- Facilitate to procure low-value items with initiate requisition as per the procurement requirement. Also assists to receive the WHE procured items and store in the warehouse, record keeping, maintaining the inventory of the ICT equipment, handover documents and records receipt of deliverables.
- Assist newly appointed staff/non-staff contract for registration and verification in UN Personal database, issuing the ID Card, arranging the date for a security briefing, and other logistics supports.
- Any other tasks as assigned by the Supervisors.
Qualification:
Education
Essential:
Completion of Higher Secondary Level education.
Desirable:
University degree would be an asset.
Experience:
Essential: At least three years of work experience in the related field.
Desirable:
Five years experience in secretarial/clerical/administrative and emergency operations and logistic supply management work. Work experience with INGOs/UN systems will be an asset.
Functional Skills and knowledge:
- In-depth knowledge of the key health security risks; situations, needs, and priorities in all-hazards public health emergency preparedness, and response.
- Ability to generate options, decide, prioritize, execute and multi-task under pressure.
- Ability to effectively work with government, development partners/donors, and collaborating agencies.
- Proven ability to promote consensus, communicate progress and results and proactively solve issues, while ensuring effective work practices and ethics.
- Technical expertise: Overall attitude at work is also required mandatory competencies.
- Good knowledge in outbreak response, disease control, and emergency risk management in the health sector.
- Good writing skills in English, including the ability to write clear and concise progress reports, analytical reports, plans, and proposals
Other skills:
Good knowledge of computer applications and software including MS Office applications (specifically excel, word and ppt.). Ability to coordinate with the government, manage projects, build partnerships with multiple partners in the context of health emergencies.
Competencies:
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Ensuring the effective use of resources
- Producing results
Use of Languages Skills: Excellent knowledge of written and spoken English and Nepali.
REMUNERATION:
Monthly Salary: (Net of tax) NPR Rs 97,279.00 (Level V) at single rate (taxable as per Nepal Government laws and appointment will be through Special Services Agreement, SSA)
Grade: Level V
Duty Station: Anywhere in Nepal
ADDITIONAL INFORMATION:
This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
A written test and the interview may be used to screen applicants.
Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
WHO only considers higher educational qualification obtained from accredited institution. The list can be accessed through this link: http://www.whed.net.
Any misrepresentative of facts would disqualify the candidate.
No telephone enquiries or paper applications please.
WHO is committed to workforce diversity.
Application from qualified female candidates particularly from disadvantaged and socially excluded groups are -strongly encouraged.
For information on WHO’s operations please visit: http://www.who.int.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This position is subject to local recruitment.
