Career OPPORTUNITY
Position: Admin Supervisor
Summary of the Position:
Responsible for procurement, HR, administration, and logistics-related tasks of NEWAH Gandaki Province Office, Baglung.
Line Manager:
Reports to Province Manager
Job Responsibilities:
- Ensure compliance with NEWAH strategy, NEWAH’s approaches, shifts, policies, and procedures and promote best practices through effective implementation of Admin/Procurement policies of NEWAH
- Support province and field teams in completing the required documents for procurement and assist in preparing the procurement plan
- Prepare and maintain procurement files (requisition, purchase order, GRN, decisions) and ensure complete documentation of the processes.
- Prepare Expression of Interests (EoI), enlist notices and follow-up for timely notice publication, check thoroughly the submitted applications, evaluate and get approval
- Prepare request for quotation/tender documents to collect bids upon receipt of purchase requisition, make a necessary follow-up to vendors for timely submission of bids, prepare comparative charts, and get approval.
- Coordinate and communicate with vendor’s/suppliers/service providers during the collection of quotations.
- Prepare contract documents and assist with contract establishment.
- Lead procurement, logistic, construction materials management, inventory, and HR-related works at the province level
- Verify invoices, prepare payments request and coordinate with the Finance Department to ensure that payments to vendors/ suppliers/ service providers are made on time without any unnecessary strain on the financial systems of NEWAH
- Maintain accurate inventory of office equipment, furniture, software, and accessories
- Ensure procurement policy implemented properly
- Prepare various meeting minutes at the province office
- Perform day to day activities to smoothly run the province office
- Proper documentation of Admin/Procurement/Logistic/HR related documents
- Prepare and update HR personnel file timely
- Ensure staff movement plan, safety, and security of office and team
- Supervise logistic staff, driver, and officer helper.
- Ensure admin rules and regulations are followed by all personnel of the Province office
- Accomplish any other tasks of the organization as assigned by line manager and Admin Manager at Headquarters.
Duty Station:
- Based on NEWAH Gandaki Province Office, Baglung with frequent field visits to project areas.
Person Specification:
Academic Qualification and Experience:
- Bachelor’s degree at least two years of work experience in Admin/ HR/ Procurement/ Logistic aspects of WASH-related projects
- Intermediate or 10+2 completed at least five years of work experience in Admin/HR/Procurement/Logistic aspects of WASH-related projects.
- Well knowledge about the Admin/ Finance/ Procurement policies
Others:
- Computer knowledge – Ms. Word, Excel, PowerPoint and excellent in Nepali typing
- Preference to candidate having two wheeler driving license and able to drive a motorbike in hilly areas
- Excellent communication and presentation skills in both English and Nepali
- Good knowledge and experience in Admin/HR/Logistic/Procurement
- Good interpersonal skills, analytical skills, leadership and team-building skill
Expected Start Date: Mid January 2022
Probation Period: Six-month probation period
Salary and Benefits:
Basic Salary scale per month NRs 28,350.00
Dearness Allowance per month NRs 16,250.00
Other benefits as per the rules of the organization
