Vacancy Announcement from USAID Nepal
USAID/Nepal invites applications for employment from all interested and qualified candidates for the position of Travel/Procurement Assistant in the Executive Office, under a Foreign Service National (FSN) Personal Services Contract (PSC) subject to availability of funds.
OPEN TO: All interested and qualified candidates
Travel/Procurement Assistant- FSNPSC-8
CLOSING DATE: December 17, 2021 – 5:00 P.M. Kathmandu time
WORK HOURS: Full-time; 40 hours/week
NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
BASIC FUNCTION OF THE POSITION:
The Travel/Procurement Assistant position is in the Executive Office, USAID/Nepal. The primary purpose of this position is to provide policy and procedural guidance to travelers and Administrative Assistants on preparation for travel requests and arrangements. The incumbent will be the primary point of contact in preparation of all international travel in the E-2 system and in compliance with federal travel regulations and USAID/Nepal Travel Mission Order.
In addition, as the Procurement Assistant, the incumbent works closely with and assists the Procurement Specialist in managing EXO’s procurements according to the Federal and Agency policy directives and legal requirements for acquisition policy.
The position requires an expert level familiarity with E-2 travel portal and competence with the GLAAS (Global Acquisition and Assistance System) software application. This position assists in the management of EXO procurement instruments that constitute some of the most critical activities supporting USAID programs.
As the Travel Assistant the incumbent will be the primary point of contact for preparation of all official international travel authorizations.
REQUIRED QUALIFICATIONS:
a. Education: At least post-secondary level education (10+2) in management or a field of study closely related to the assignment is required.
b. Prior Work Experience: A minimum of three years of progressively responsible experience in general administration, procurement, travel trade, records management in reputed similar organization is required.
c. Post Entry Training: Incumbent shall receive a course of instruction in E2 Travel services and procurement procedures. Other important relevant recurrent trainings will be identified.
d. Language Proficiency: Level IV (Fluent) Speaking/Reading/Writing English and Nepali is required.
e. Job Knowledge: Sound knowledge of domestic/international travel regulations, basic procurement procedures, general administrative understanding, records management etc.
f. Skills and Abilities: Excellent organization and time management skills are essential to successful performance in this position. Ability to handle demanding customers and ability to deal with the customers tactfully is a requirement for this position. Must understand and apply a high level of customer service with providing quality services and advice to requesting units. The incumbent must have very good analytical skills to ensure cost-effective travel management for Mission employees and to procure cost effective quality services and products for USAID/Nepal. Must explore, find, read, understand and apply the complex travel, procurement and human resources regulations while performing tasks and advising customers. S/he must be familiar with Microsoft Word, Excel, Access and PowerPoint.
The incumbent through orientation and training must be able to promote a work environment that fosters respect for each other, equity, diversity, and inclusion and that does not tolerate harassment, exclusion, and inequality. The incumbent must have demonstrated leadership in integrating and achieving equity, diversity, and inclusion in their area of work and in the workplace.
A detailed job description for the position can be obtained by visiting USAID/Nepal’s website at http://www.usaid.gov/nepal/careers or by requesting USAID/Nepal’s Human Resources Office (USAIDNepalHR@usaid.gov).
Interested applicants should submit a cover letter and a resume – not to exceed 3 pages – and any other documentation that addresses the qualification requirements of the position as listed in the full job description. Please provide names of three references and their contact numbers and email addresses as well. Please send your application to the attention of USAID/Nepal Human Resources Office, U.S. Embassy Maharajgunj, G.P.O. Box. 295, Kathmandu, Nepal. Applications may be sent electronically to: USAIDNepalHR@usaid.gov
Only short-listed applicants will be contacted to participate in the hiring process.
USAID/Nepal is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali society. We believe that social inclusion and diversity contribute to excellence. USAID/Nepal makes hiring decisions without regard for gender, gender identity, caste, race, ethnicity, disability, marital status, age (if over 40), or sexual orientation. Applicants from ALL backgrounds are encouraged to apply.
