JOB OPPORTUNITY
Position: MEAL Officer – (2100048D)
The
Opportunity
Save
the Children is the leading independent organization for children. We save
children’s lives; we fight for their rights; we help them fulfil their
potential. We work together, with our partners from civil societies and
government, to inspire breakthroughs in the way the world treats children and
to achieve immediate and lasting change in their lives. We reached
approximately two million populations and invests over 40 million US dollars
annually to reach more children than ever before, through programs in Health,
Nutrition, Education, Protection and Child Rights and Governance, Livelihood,
HIV and AIDS, and Humanitarian crises.
The
MEAL Officer will execute the MEAL system in all programme interventions within
designated field areas through PNGOs and government partners. MEAL Officer,
with the support of the Senior MEAL Coordinator, shall lead the PNGOs MEAL team
and local government partners and provide quality technical support for quality
control, program planning, capacity building of program and MEAL staffs in
Monitoring & Evaluation, setting up and managing program quality monitoring
and accountability systems in the field and PNGOs.
S/He
ensures smooth functioning of the MEAL system in all PNGOs under the Field
Office; conducts monthly quality monitoring (75%) in line with quality
benchmark (QB) and drafts report for the same. S/He conducts output monitoring
quarterly and prepares project tracking (activities planned vs. achievements)
report on quarterly basis. The position holder conducts complaint satisfaction
survey and prepares its report; be a team member of comprehensive compliance
monitoring and supports the team in drafting its report. S/He will be a team
member of intensive monitoring and support the team in drafting its report
support field with data quality assurance (via on-site verification and
validation). He conducts PNGOs MEAL capacity assessment survey and drafts its
report; mentors and capacitates PNGOs MEAL team in MEAL approach (handle toll
free number, register issues and suggestions in CFM-Excel database, update
CFM-Excel database in the OPMIS; maintains action plan tracker generated
through field visit report in Excel database; updates the action plan tracker
excel database in the OPMIS). S/He will technically support the Program Team/Consultants
during baseline survey design/formative and operational research/evaluation
(mid-term as well as end-line); documents case studies quarterly; reviews
program periodic reports; ensures smooth functioning of complaint &
feedback mechanisms (CFM) in field as well as PNOGs. S/He will also ensure the
CFM and Action Plan Tracker are up-to-date in the OPMIS.
KEY AREAS
OF ACCOUNTABILITY :
Planning:
·
Develop/review
monitoring checklist based on quality benchmark. Translate it into Nepali, if
required.
·
Assist
Sr. MEAL Coordinator and program team while developing program/project M&E
plan (indicator definition, indicator calculation process; data collection
tool/methodology, frequency for data collection, responsible person and use of
the information).
·
Technically
support Sr. MEAL Coordinators in developing monitoring tools and approaches.
·
Support
program team in finalizing quality benchmark (making it more monitor-able,
specific, measurable, achievable, attainable, relevant and time-bound).
·
Support
program team during project planning (project planning meeting workshop, annual
review meeting workshop).
Monitoring:
·
Capacitate,
mentor and supervise PNGOs MEAL Officer(s) in quality monitoring against
quality benchmark.
·
Organize
75% field visits to monitor program activities/interventions against quality
benchmark; share monitoring reports in line with pre-set quality benchmark
findings and prepare action plan jointly with program team.
·
Perform
MEAL quality monitoring field visits during humanitarian response activities
(viz. temporary learning centres/safe space, temporary schools) and while
distribution of food items (FIs) and non-food items (NFIs).
·
Ensure
that the action plan tracker has been maintained in the excel database and has
also been successfully updated in the OPMIS.
·
Conduct
follow-up monitoring visits to materialize action agreed in action plan tracker
and maintain ‘Monitoring – Action Plan Tracker’ at field level.
·
Conduct
quarterly output monitoring and share its finding with concerned program team.
·
Prepare
project tracking (activities planned vs. achievements) along with the reason
for its variance (quarterly).
·
Conduct
joint monitoring in coordination with program and finance team and produce its
report.
·
Be
a team member during comprehensive compliance monitoring of PNGOs and support
the team member while drafting its report.
·
Be
a team member during intensive monitoring of PNGOs and support the team member
while drafting its report.
Evaluation:
·
Technically
(comments on TOR and methodologies, finalize indicators, provide inputs in
research questions, perform/advise sampling tools and techniques, proof read draft
reports) support program team and consultants while conducting situation
analysis study, baseline, midterm evaluation and end-line evaluation.
·
Provide
technical support in the field to program team while conducting CRSA, CEMIS,
QLE, child participation quality service delivery survey.
·
Provide
technical support to program team, consultants and Operation Research
Coordinators while conducting formative and operational research.
·
Analyze
(conduct cross tabulations, perform statistical tests) baseline, midterm and
evaluation datasets as per the need and requirement of program team.
Accountability:
·
Ensure
that all staffs in the field including partner staffs fully understand and
promote accountability in general and to children in particular through training
and coaching.
·
Establish
an effective functional system for complaints/feedback handling and response
mechanisms at field and PNGOs.
·
Support
PNGOs MEAL team in designing community sharing tools (pocket/wall calendar,
hoarding boards, master flex prints and radio jingles).
·
Ensure
PNGOs MEAL team has shared community sharing tools (pocket calendar with MEAL’s
information, master flex print, radio jingles, toll free number and objectives
of the activity/project) with the beneficiaries.
·
Capacitate,
mentor and supervise fields as well as PNGOs MEAL Assistant(s) in managing
complaint and feedback mechanism (accountability concerns).
·
Ensure
that the complaints/feedback mechanism issues are addressed on time.
·
Ensure
the complaints and feedbacks have been successfully and timely updated in the
OPMIS.
·
Perform
regular trend analysis (of various variables present in the CFM recording form)
of complaints/feedbacks at field level and share it with program team.
·
Conduct
preliminary verification and prepare preliminary report in case of serious
nature of complaints filed by beneficiaries/communities.
·
Ensure
that the complaints/feedback mechanism guideline has been followed by all
staffs within the fields PNGOs (staffs and board members).
·
Conduct
complaints satisfaction survey rating (quarterly) and share with program team.
Learning:
·
Document
learning’s generated through MEAL approach.
·
Compile
two case studies (quarterly) related to MEAL good practices.
·
Suggest
program team to incorporate key learning’s (generated via the CFM & Action
Plan Tracker lodged in the OPMIS) in the upcoming plans and interventions.
·
Design
and maintain innovative learning tools and approaches (via learning log) and
ensure its use by the program team.
Leadership
and Team Development:
·
Provide
management and technical support to PNGOs related to MEAL activities and
issues.
·
Support
PNGOs during MEAL staff (officer and assistant) recruitment process.
·
Solve
MEAL related issues.
·
Ensure
proper MEAL documentation (systematic filing of: filled up CFM forms; monthly
MEAL documents; case verification reports; meeting minutes during case
verifications) maintained by MEAL team at PNGOs.
·
Generate
innovative approaches and ideas related to MEAL in-order to strengthen MEAL
system in the field and at PNGOs (during annual MEAL workshops).
·
Conduct
PNGOs capacity assessment survey (on MEAL indicators).
·
Indicator
finalization.
·
Tool
finalization (questionnaire development based on indicators).
·
Sampling
of PNGOs (staffs and board members) for the survey.
·
Perform
editing, coding and data entry of the filled up forms.
·
Data
analysis and report generation.
·
Capacitate
PNGOs MEAL team (as well as program team) in DM&E and other aspects
recommended by the capacity assessment survey (conducted on MEAL indicators).
·
Share
MEAL issues, concerns, status and updates during field review workshops.
Reporting:
·
Generate
monthly MEAL quality monitoring field visit reports (project/program
intervention), quarterly output reports, project tracking (activities planned
vs. achievements) report, MEAL field visit report (humanitarian response),
comprehensive compliance monitoring report, intensive monitoring report, LQAS
report, capacity assessment report and complaint satisfaction survey report.
·
Compile
MEAL reports at the field level (sent by all PNGOs MEAL Officers on monthly
basis).
·
Support
Sr. MEAL Coordinators while compiling different thematic total reach data into
total reach compiled sheet and prepare draft compiled total reach report.
·
Support
Sr. MEAL Coordinators while reporting global indicators.
·
Ensure
data quality of periodic reports; verify the data and information from sources
periodically in sample basis.
Lot
Quality Assurance Sampling (LQAS):
·
Perform
Lot Quality Assurance Sampling (LQAS) to identify management issues within the
project intervention as well as to track whether the project is in the
stipulated track or not.
·
Finalize
indicators from M&E Plan in coordination with program team.
·
Finalize
questionnaire based on project indicators in coordination with program team.
·
Assign
supervision area (classification of 6 supervision areas) in coordination with
program team.
·
Randomly
select 19 samples (interviewee) for interview from each supervision area.
·
Conduct
interviews
·
Perform
editing, coding and data entry of the filled up forms.
·
Perform
data analysis and interpretation.
Data
Quality Assurance (DQA):
•
Support program team in all three phases (before, during and after data
collection) of DQA.
• Before Data Collection (first phase):
o Ensure M&E Plan has been executed.
o Support program team during sampling, designing methodologies, tools and
instruments (questionnaires developed in line with the indicators).
o Support program team/enumerators by providing orientations on data
collection.
• During Data Collection (second phase):
o Perform onsite data verification, supervision and provide technical support
to enumerators.
o Verify data and information randomly (10% of the total sample size in the
case of survey and 5% schools/10% households in the case of census viz. CEMIS).
• After Data Collection (third phase):
o Technically support program team with data coding and editing.
o Ensure whether the data has been entered in the prescribed template or not.
o Cross-check data entry and support program team to maintain the quality of
data (by ensuring no more than 5% data entry error).
o Support program team to analyze (cross tabulation and perform statistical
tests) the data.
MEAL in
Emergencies:
·
Provide
technical assistance during emergency preparedness plan.
·
Support
the field during risk assessment.
·
Support
in mitigating risk assessment.
·
Assist
field during emergencies.
·
Support
in assisting the situation during emergencies.
·
Support
in preparing sector plan (thematic areas).
·
Support
in preparing sector MEAL plan.
·
Perform
MEAL monitoring at emergency sites.
·
Prepare
output tracker to identify the total number of survivors supported and rescued
during the emergencies.
·
Perform
post-distribution monitoring of non-food items (use and relevancy of the
supported items).
·
Support
in performing the evaluation of humanitarian responses.
Qualifications
and Experience
·
Bachelor’s
degree in Social Science or any other discipline
·
At
least 3 years of experience in monitoring and evaluation and/or experience,
preferably at INGOs
·
Expertise
in databases, MS Office.
·
Ability
to work under pressure and adjust to difficult living and working conditions.
·
Good
Interpersonal and Communication skills.
·
Proficient
in report writing and documentation.
·
Negotiation
and interpersonal communication skills.
·
Strong
facilitating skills and use of Participatory approaches.
·
Good
stress management skills.
·
Knowledge
of local languages will be an added advantage.
Required
No.(s):
1
Contract length: Fixed Term
Location: Based in Eastern Field Office, Bardibas
The
Organisation
We
employ approximately 25,000 people across the globe and work on the ground in
over 100 countries to help children affected by crises, or those that need
better healthcare, education and child protection. We also campaign and
advocate at the highest levels to realise the right of children and to ensure
their voices are heard.
We
are working towards three breakthroughs in how the world treats children by
2030:
·
No
child dies from preventable causes before their 5th birthday
·
All
children learn from a quality basic education and that,
·
Violence
against children is no longer tolerated
We
know that great people make a great organization, and that our employees play a
crucial role in helping us achieve our ambitions for children. We value our
people and offer a meaningful and rewarding career, along with a collaborative
and inclusive workplace where ambition, creativity, and integrity are highly
valued.
Application
Information
Please
apply using a cover letter and up-to-date CV as a single document. Please also
include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous
background checks, reflects our commitment to the protection of children from
abuse.
All employees are expected to carry out their duties in accordance with our
global anti-harassment policy.
Employee
Status: Fixed
Term
Closing Date: Jun 25, 2021
Source:
Kantipur Dainik, 17 June, 2021
