JOB OPPORTUNITY
Position: Team Assistant
Job #: req12314
Organization: World Bank
Sector: Administration/Office Support
Grade: GB
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Kathmandu,Nepal
Required Language(s): English and Nepali
Preferred Language(s):
Closing Date: 7/2/2021 (MM/DD/YYYY) at 11:59pm UTC
Description
Do
you want to build a career that is truly worthwhile? Working at the World Bank
provides a unique opportunity for you to help our clients solve their greatest
development challenges. The World Bank consists of two entities – the
International Bank for Reconstruction and Development (IBRD) and the
International Development Association (IDA). It is a global development
cooperative owned by 189 member countries. As the largest development bank in
the world, the World Bank provides loans, guarantees, risk management products,
and advisory services to middle-income and creditworthy low-income countries,
and coordinates responses to regional and global challenges. For more
information, please visit www.worldbank.org.
Nepal CMU
The
Nepal program has a considerable increase in IDA lending with a portfolio value
at about USD3.0 + billion (including both IDA credits, Regional IDA credits and
trust funds). Nepal is implementing the new Country Partnership Framework (CPF)
for next five years starting FY2019 with priority in three focus areas: (1)
Public institutions and policies, (2) Growth and employment, and (3) Inclusion
and resilience. The World Bank country program provides financial support and
technical advisory services across a broad range of sectors, with focus in
infrastructure, energy, human development services, climate and disaster risk
management. In addition, the priority of the program is also to support
implementation of federalism. World Bank assistance is channeled through
government agencies for agreed development priorities. Technical Teams from the
World Bank are drawn from staff in the Kathmandu Office and from around the
world.
The
Nepal Country Management Unit (CMU) in the World Bank Kathmandu Office provides
Administrative and Client Support primarily to the task teams based in
Kathmandu but also to visiting missions. Given the scope of the country program
and magnitude of the administrative and operational tasks, support is required
from a Team Assistant (Grade GB).
Roles and
Responsibilities:
The
Team Assistant will report to the Operations Manager of Nepal Country Office.
The
Team Assistant will carry out the full range of office support work for task
teams and visiting missions who work on tasks in his or her assigned work
program. The work program may combine program, project or ASA (Advisory
Services & Analytics) tasks in one or more sectors. Responsibilities may
include all or some of the following:
·
Draft
routine correspondence and proofread materials using proper grammar,
punctuation, and style;
·
Translate
(short) documents from Nepali to English, if needed;
·
Incorporate
agreed comments into documents, making full use of Onedrive, shared drives, and
software capabilities;
·
Use
word processing or desktop publishing to produce complex text, reports,
figures, graphs, etc., according to standard Bank formats and the World Bank
Style Guide;
·
Maintain
internal and external contact lists (including email distribution lists)
up-to-date, and manage document distribution;
·
Liaise
with government counterparts to coordinate schedules, taking team priorities
into account; communicate changes to team members, inside and outside the Bank,
when schedules change;
·
Assist
with preparation of team meetings, including drafting of agendas, status notes,
and minutes, as needed;
·
Assist
in preparation and delivery of events, e.g. conferences, workshops,
negotiations, etc.
·
Respond
to requests for information, including file searches;
·
Track
task milestones, monitor task budgets, and report on expenditures/disbursements
as required;
·
Apply
WB Records Information Management (RIM) policy, ensuring that documents are
appropriately filed in the WBDocs system, disposed of in a timely manner or
sent to archives;
·
Assist
TTLs in managing STCs for the task team, by: consulting with the Country Office
HR Team on deciding STC level and fee setting, submitting requests in Admin
Portal for ST contract, coordinating with HR Operations on issuing appointment
letters, creating travel requests for STC’s field trips/official travel, and
advising STCs on the STC payment system;
·
Assist
TTLs in organizing study tours/group travel for Government officials/local
stakeholders, including drafting of correspondence, creation of group travel
requests, follow-up on travel advances and SOEs, etc.
Selection
Criteria
·
Minimum
of High school diploma; Bachelor’s degree is preferred.
·
A
minimum of 2 years of experience; or equivalent combination of education and
experience.
·
Strong
English and Nepali language skills (verbal and written), including ability to
draft a variety of correspondence and edit materials using proper grammar,
punctuation.
·
Ability
to generate trust and respect from clients (governments and development
partners).
·
Ability
to maintain records management system.
·
Excellent
knowledge of Microsoft and World Bank software applications: Outlook, Word,
Excel, PowerPoint, Operations Portal, etc.
Required
Competencies:
·
Deliver
Results for Clients: Proactively responds to and completes client requests
·
Collaborate
Within Teams and Across Boundaries: Contributes collaboratively to one’s own
team
·
Lead
and Innovate: Identifies problems or obstacles
·
Create,
Apply and Share Knowledge: Shares knowledge appropriately
·
Make
Smart Decisions: Uses critical thinking to inform own decision-making
For
information about WBG Core Competencies, please visit: https://bit.ly/2kbIA7O
Poverty
has no borders, neither does excellence. We succeed because of our differences
and we continuously search for qualified individuals with diverse backgrounds
from around the globe.
