Job positions: Administrative Assistant
Academic Qualifications: Completions of Higher Secondary School
Experience: 5 Years of relevant administrative experience
Total Vacancies: 1
Job Level: Mid- Management
Duties and Responsibilities:
The Project Administrative Assistant will assist in the organization of a regional seminar in Kathmandu and at least twelve national events on gender-responsive small-arms control in six selected countries of the Asia-Pacific region by providing the administraive and logistic support that would include but not limited by the following functions:
- Contribution to the effectiveness and efficiency of UNRCPD by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility
- Preparation in advance of correspondence, administrative, outreach and other materials for the participants as required;
- Serve as contact person on administrative and logistical issues and liaise with national focal points and Nepali officials on administrative matters related to the project events;
- Support the organization of conferences, workshops and other Centre’s project activities including conducting travel itineraries research for UNRCPD staff and international participants, collecting quotations for identifying venue for the events, and preparing respective documents for placing them in Umoja;
- Participate in and assist during the regional seminar in Kathmandu and national events as appropriate;
- Prepare administrative and financial reports of the events, and assist regional project coordinator in dissemination of outreach information;
- Support the preparation of the UNRCPD publication on outcomes of the regional project on “Gun violence and illicit SALW from the gender perspective” and outreach information as appropriate;
- Assist the admin and finance staff of the Centre in other UNRCPD-related administrative, procurement and logistic operations and collaborate with the ODA’s Executive Office.
Required Skills and Experience:
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
- Experience in handling of web-based management systems.
